Are your fundraising appeals repetitive? Good

Effective copywriting for fundraising is weird. It has a lot of characteristics that seem to be the opposite of what’s right. One of these is repetition.

Good copy for an appeal tends to repeat some things over and over. To the uninitiated, this seems wrong.

In our English composition classes in school, we’re taught to make a point and then move on, continuing to make successive points until the conclusion. That’s basic expository writing – which is nothing like copy for an appeal.

That’s because most donors probably won’t read an appeal letter from beginning to end. They tend to skip around. So we repeat key things in order to catch the reader’s attention at various points in the appeal. But there’s another reason to use repetition, and it’s based on science.

In this study, the researchers wanted to test the assumptions people make about what they read and hear. So, they designed a test in which subjects were given sets of statements to review. Some of the statements were true, some were false, and some were repeated. The statements were generally expressions of fact (or what appeared to be fact), like “Zachary Taylor was the first president to die in office.”

The upshot is that the repeated statements were more likely to be judged as true, compared with similar statements that were not repeated. So, if you saw the statement, “Zachary Taylor was the first president to die in office” again and again, you’d tend to think it was true, even without looking it up. (It’s not true, by the way. William Henry Harrison was the first.)

Think about what this means for fundraising copy. First, though, a caveat: of course we wouldn’t repeat a false statement in order to make it seem true to donors. That would be unethical.

But if we want to enhance the believability of a true statement, then repetition is one way to do it – and a very effective way. It could be a statement like, “Your gift will transform lives.” Naturally we’d want donors to believe that true statement.

Or maybe it’s a statement that’s true but strains credulity a bit, like, “Your gift will multiply 1,000 times in impact.” In order for an offer like that to be effective, it would have to be believable for donors. Repetition would be one way to accomplish that.

There are lots of ways to use repetition in appeals. And it’s good to. Repetition is there for a reason. Its use in appeals is purposeful and strategic. Don’t avoid it. Embrace it for better results.

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New Year’s Fundraising Resolution: Connect with your mid-level donors

You probably hear a lot about mid-level donors, and that’s for good reason. For most nonprofits, these donors represent the single largest opportunity for short-term and long-term growth. Cultivating mid-level donors increases their giving but also cultivates donors who can move into major giving, generates leads for planned giving, and increases overall donor retention, since donors who give at higher levels tend to remain more loyal. All of which can add up to game-changing growth.

So first things first, you have to define who your mid-level donors are. There are three main ways to do it, according to Pursuant. The first is the top 5 percent of your direct mail donors. The second is donors giving an annual cumulative total of $1,000 up to major-donor level. And the third is this formula: 3x average gift x 12 months. Defining mid-level donors will vary for different organizations, of course. But in general, for many nonprofits, mid-level donors are those who give about $1,000 to $9,000 a year.

Now, how do you reach these donors? It’s vital to create a unique donor experience for them that makes them feel valued as individuals and yet part of a community of supporters.

Generally, this is going to be a multichannel approach that could include telemarketing, surveys, in-person visits and more. But direct mail is going to be a key part as well. It’s a different kind of direct mail appeal, though.

Mid-level donors are less transactional and far more relational in their giving than most annual fund donors. This is why standard direct mail won’t work for them. But specialized direct mail can and will.

These donors need to be approached in a unique way that demonstrates the impact, stewardship, and engagement they expect. In general, they respond best when there’s a specific program or initiative for them to fund, when they receive plenty of information (much more than you’d provide for annual fund donors), and when they’re recognized as being part of a group of select supporters. A specialized direct mail appeal can do all these things.

There’s a lot of data analysis and strategy that have to go on before you uncover your mid-level donors, but it will all come to nothing unless the approach to communicating with these donors is the right one. Specialized direct mail is the cornerstone of the program that will engage mid-level donors for greater revenue and retention.


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New Year’s Fundraising Resolution: Reconnect with lapsed donors

One way to start 2020 off right is to reactivate lapsed donors. They’re not a lost cause. But you have to be strategic about winning them back.

First, realize that they’re not sitting around thinking, “Wow, I haven’t given to Save the Gooney Bird League in a while. I should do that.” You have to keep in touch.

But don’t just keep them in your regular mail stream, and don’t mail them your newsletters. That’s too expensive.

Second, not all lapsed donors are worth reactivating. Not much point in going after a donor who gave $5 a year and a half ago. The lifetime value isn’t there. Sometimes you just have to let them go and focus on the higher-dollar supporters with a higher lifetime value.

Once you’ve determined which lapsed donors to contact, one approach is simply to version a successful appeal with wording like “We miss you” and “We need you back.”

If that seems to work, another approach is to go even further with the lapsed language. Make a big deal about how much their last gift did, and make an even bigger deal about what their returning gift will do. Go overboard talking about how much you want them back.

Yet another way to go is to try a different format altogether. Maybe a handwritten card with a personal-sounding note about losing touch and how much their support is needed. Including the amount of their last gift can help, too.

Problem is, though, that many donors who haven’t given in the past 12 months might not think of themselves as lapsed. And all your “we miss you” talk might rub them the wrong way. Maybe they just haven’t gotten around to giving but still thinking of themselves as supporters. Imagine their surprise when you accuse them of cutting things off.

The reality is that you can’t know why donors have lapsed. Maybe they’ve moved on to other causes. Maybe they didn’t feel their gift did any good. Maybe their situation changed and they’re not donating anymore. Maybe they were acquired with a freeium or a premium and are waiting for another free gift to give again.

So, yes, it’s a bit of a guessing game. But considering the cost of acquisition, it’s almost always  a good idea to try to reclaim lapsed donors. The subsequent support will likely make it worthwhile. They’ve given before, so they’re more likely to give again. If they’re asked the right way.

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When not to thank your donors

How to begin a fundraising appeal – that’s a tough one. You win or lose donors in those first few seconds. So the opening has to be spot on, and that’s not easy.

Which is probably why so many appeals default to opening with a thank you to the donor for their support. It seems like a solid approach. Donors like to be thanked, right? But as this post from the Better Fundraising Company points out, it’s not a solid approach at all.

The reason it’s not a good approach, they say, is that most donors will read the first line thanking them for their support and go no further, assuming that nothing is being asked of them. No doubt that’s true.

And yet … the drive to open an appeal by thanking donors is incredibly strong. Many nonprofits can’t resist. Some, in fact, have it written into their list of fundamentals that every appeal shall begin with a thank you to the donor. Yes, that actually happens.

Luckily, most nonprofits probably aren’t this extreme. Yet this opening-with-a-donor-thank-you thing persists.

If it’s an absolute imperative to open with a thank you, then at least don’t let the thank you stand alone. Donors will assume nothing is being asked of them, as the Better Fundraising people say. Which means that the rest of appeal will probably go unread … and not acted upon.

Instead, at least key the thank you to an offer, so that donors realize that they can do some good. It could be something like this: “Because your last gift of $15 made such a huge difference – thank you! – I writing to you about another powerful way to save someone who’s going hungry.”

Better yet, keep the thank-you stuff for acknowledgement letters and newsletters, and use appeals to focus on the problem that donors can solve.

It’s a shame for a nonprofit to restrict itself to one kind of opening for an appeal when there are so many clever gambits that we could use – openings that would grab donors’ attention, draw them into the appeal, and get them to donate. It’s a choice between raising more money and raising less.

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Your year-end appeal: last-minute help, free

It’s time to get your year-end appeal (online and offline) set up, nailed down, and ready to go. If you’ve been putting it off … or if you already have an appeal prepared and want a gut-check before you launch, here’s help.

This free guide covers everything from offers to formats to messaging, and more to ensure that your year-end appeal this year is one of your strongest. Get your copy of this free guide here:

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Are you shouting at your donors without realizing it?

Yes, most donors are Baby Boomers. They’re in their 60s or later. And they don’t like to be shouted at.

Are you doing that in your mail appeals? You might be if you’ve bought into the idea that the bigger the font, the better. You might think you’re being helpful to your Baby Boomer donors because of what you assume to be their poor eyesight. But they might not take it that way.

If your appeal letters look like a page out of a large-print book, consider the words of Claude Hopkins, the father of modern advertising. He said: “Some advocate large type and big headlines. Yet they do not admire salesmen who talk in loud voices.”

You see appeal letters that do look like a page out of a large-print book, with fonts that look to be 14 point or even larger. It’s the typographical equivalent of an obnoxious, back-slapping salesman – or fundraiser – who’s loud, booming voice bounces off the walls.

That’s not necessary. And it’s not effective. You don’t want to be that fundraiser. Huge type is annoying.

Hopkins goes on to explain: “People read all they care to read in 8-point type. Our magazines and newspapers are printed in that type. Folks are accustomed to it. Anything louder is like loud conversation.”

8-point type? Not so sure about that, but lots of newspapers and magazines today are printed in 10-point type. That’s about the average. And “folks” would be used to that. So there’s no real reason to go crazy big in the font for appeals.

On the other hand, don’t go to the other extreme, either. You don’t want the font to be so small that it’s like you’re whispering. That’s also annoying.

So, do what any good face-to-face salesperson or fundraiser would do. Talk in a normal voice.

A normal voice, for most appeals, would be something like 12 point Times New Roman. There are lots of other similar fonts, but Times is a good bet. It’s a serif font. That’s important. A serif font is way more readable than sans serif.

And no matter which font you use, don’t put it over graphics. Don’t put it over a color. And don’t use a reverse (with the type in white on a color background). And even though your graphic designer will want to do all those things because it seems trendy, they all hamper readability.

And readability is key. So in most cases, that means a font that’s not too big and not too small, that’s in black on a white background, and that doesn’t have to compete with a lot of extraneous graphics. For most donors, this simple approach – based on centuries of typographical history – says “read me.” And in fundraising, that translates to “donate now.”









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Year-end fundraising – what you should be doing now

To raise more money with your year-end appeal, one of the first things to do is to make sure you have a solid offer.

The fundraising offer is a statement of what the donor receives in return for giving. It’s the deal, the transaction, the quid pro quo. It’s how the donor and nonprofit connect.

The offer for your year-end appeal needs to convey:

  • Why you’re writing to the donor.
  • What you want your donor to do.
  • Why the donation is a good deal.
  • Why the donor should give now.
  • What the donor gets out of it (benefits of giving).
  • Why your donor’s support matters.

Getting these basics nailed down is the first step in building a strong year-end appeal. For help thinking through your offer and the other elements of your year-end appeal, check out this free informational guide:


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